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User Management

As an administrator, you manage all users of your institution through the Admin Panel. Navigate to /admin and select the Users tab.

Create User

  1. Click on New User
  2. Fill out the form:
Field Description Required
First and Last Name Full name of the person ✓
Email Address Used as login name ✓
Role ADMIN or INSTRUCTOR (see below) ✓
Institution Assignment to institution ✓
Temporary Password First password (user can change it) ✓
  1. Click on Create User
  2. The new user receives a welcome email with login credentials

Recommend Google OAuth

Recommend new users to switch to Google OAuth at first login. This simplifies password management and increases security.

User Roles

ExamCraft AI has two roles:

Role Permissions
INSTRUCTOR Upload documents, generate questions, Review Queue, Exam Composer, Prompt Library
ADMIN All INSTRUCTOR permissions + user management, institutions, Admin Panel

Assign the ADMIN role only to people who actually need to manage users.

Edit User

  1. Click on the user's name in the user list
  2. Customize the desired fields (name, email, role, institution)
  3. Click on Save Changes

Reset Password (as Admin)

  1. Open the user in management
  2. Click on Reset Password
  3. A new temporary password is generated and sent to the user by email
  4. The user is prompted to change the password at the next login

Disable User

When a user leaves the institution or no longer needs access:

  1. Open the user
  2. Click on Disable User
  3. Confirm the action

Disable Instead of Delete

Disable users instead of deleting them. This way, all created questions and exams are retained and can be attributed. A disabled user can no longer log in, but their data is retained.

Assign User to Institution

You can change the institution assignment at any time:

  1. Open the user
  2. Select the new institution in the Institution field
  3. Save the change

More information about institutions: Manage Institutions

Next Steps